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AYSO Region 45 - Mountain View, Los Altos, Los Altos Hills

Senior Contributor Roles

Senior Contributor Roles

Division Coordinators

The Division Coordinators are responsible for the operation of their respective divisions.  They will recruit the coaches for their Division early in the season planning process. Division Coordinators for the U07-U10 divisions will also work to assure that a sufficient number of parents have stepped up to referee and take the training course if they are not yet trained. This is important because U07 and U08 games are refereed completely by parent volunteers from each team and U10 requires volunteer referees to work the lines.

The Division Coordinator also provides a line of communication between the Regional Board and the coaches, referees and parents in their division. The Coordinator will receive the emails sent to the alias set up for their division. They will also track the stats of the teams throughout the season to ensure that blowouts are kept to a minimum and that all of the coaches are handling their players fairly and evenly. The Coordinators are responsible for getting coaches to submit player evaluations online at the end of the season.

The Division Coordinator coordinates closely with the Regional Board members including the RC and Regional Coach Administrator.  The DC should quickly bring up any issues to the board where they have questions and/or lack experience in handling the issue.  
It is best if the Division Coordinator is not a coach of a player in the division they are coordinating. They may however coordinate a division in which they have a child playing. When forming teams, the DC will need to get all team formations approved by the RC or Asst RC before they are released to coaches or parents. Tournament advancement also requires RC approval.

The skills needed for a DC include excellent organizational skills, familiarity with computers and spreadsheets, good communication skills and an ability to get parents to volunteer to coach and referee.  This position is a great opportunity to make a significant contribution to AYSO45, meet a lot of people and gain a real sense of accomplishment when the season starts and ends.

Assistant Registrar

The Assistant Registrar, if any, assists the Registrar with communications with the parents, primarily by checking our voice mail box for questions during the registration period and throughout the pre-season.   The Assistant Registrar shall also assist the Registrar as needed with posting payments into BlueSombrero or performing any other task that is needed.

Assistant Coach Administrator

The Assistant Coach Administrator shall be responsible for the assisting the Coach Administrator with recruiting, training and supervising of all coaches in the Region. The Assistant Coach Administrator shall work closely with The Division Coordinators to ensure that coaching issues are resolved as quickly as possible.

Assistant Treasurer

The Assistant Treasurer shall assist the Treasurer with processing parent payments, parent refunds, bill payments (including occasional vendor contact to ensure correct billings are being made) and other tasks as required.

Assistant Referee Administrator

The Assistant Referee Administrator assists the Regional Referee Administrator with organizing referee teams, making sure training is attended by the new referees, scheduling referees or other related tasks as needed.

Field Layout Team Captain
The Field Layout Team Captain leads a team of half a dozen volunteers to measure, layout and initial painting of grass fields at 1 or 2 locations. This requires about three to four hours, typically the last weekend in August to get the fall season started.

Field Layout Team Member
The Field Layout Team Member performs measurement, layout, and initial painting of grass fields at one or two locations.  This requires approximately three hours of work, typically the last weekend in August to get the fall season started. No prior experience is necessary.

Game Data Coordinator
The statistician is responsible to ensure that the referees have entered all of the game card data after each week’s games.   The game card data is important to track the relative playing time of various players on each team, the number of goals being scored by players and teams as a whole and any misconduct taking place during games.

Trophy Coordinator

The Trophy Coordinator is responsible for recommending to the Board awards for the players, and with Board approval, the purchase and distribution of those awards.

This person is responsible for coordinating the trophies for the league.

  • place the trophy order

  • pick up the completed trophies

  • distribute the trophies to the coaches at the end of the season

Time required is 4-6 hours total during the initial ordering phase, and then another 6-8 hours when the trophies are distributed on the last day of the season.

Field Striping Coordinator

The Field Striping Coordinator is responsible for scheduling volunteers to line the fields on a timely basis and to work with the City on any issues that come up in using the City equipment to line the fields.

Coordinate field striping (painting the lines on the grass) of 10-12 locations.  This requires 1-4 hours/week of creating a schedule, phoning potential volunteers, and coordinating the striping the fields.   The striping starts the end of August and continues to Thanksgiving.

Field Striping Coordinator is a great opportunity to network with coaches and parents on other teams.   It consists primarily of emailing volunteers and potentially assisting with the initial field measuring and layout one time in mid-August.

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Contact Us

AYSO Region 45

PO Box 4252 
Mt. View, California 94040

Email Us: [email protected]
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